Procurement

Digital procurement at Fraunhofer
 

The Fraunhofer-Gesellschaft uses SAP as an ERP system throughout Germany in order to make procurement processes simple and efficient. The SAP Ariba system is available to all of our business partners and makes collaboration easy.

We are sending electronic orders to existing and new suppliers exclusively via the SAP Ariba network. Paper orders are not sent. The Fraunhofer Gesellschaft prefers electronic invoicing, preferably via the Ariba network. Alternatively, invoices can be sent electronically by email with a PDF attachment to rechnungseingang@zv.fraunhofer.de. It should be noted that invoices without our order number will not be processed.

 

What are the benefits for you as a supplier?

• Order status can be tracked in real time
• Orders can be shipped and received quickly and securely
• Significant reduction of order errors
• Greater transparency
• Better visibility in the network for other potential customers

 

What costs will you incur?

SAP Ariba Network has two account models:

1. Standard account

Free model for exchanging essential documents. The only restrictions are that catalogs cannot be uploaded and system-to-system integration via the network is not available.
 

2. Enterprise account

Fee-based account (once a certain transaction volume is reached), which offers system-to-system integration as well as a catalog uploading function. With this account, the overall costs are comprised of transaction-related and subscription costs.
You can find a detailed breakdown of fees here.
  

Fraunhofer-Gesellschaft e.V. issues contracts in accordance with applicable public procurement law.

As part of this process, Fraunhofer may reach out to companies as part of market research. You can always find our current requests for proposals on the Fraunhofer procurement page: "https://vergabe.fraunhofer.de

Only when the Fraunhofer-Gesellschaft e.V. is ready to award a contract following the appropriate procurement procedure is Ariba registration required of the supplier in order to process the order digitally.

If this applies to your company and you are not yet a supplier to the Fraunhofer Society e.V., the responsible buyer will send you a registration form for new suppliers. Once you have completed and returned this form, a supplier account can be set up for your company, and you will then receive the questionnaire for registration in the Ariba network.

You can also find more information by clicking on the following link:
Fraunhofer Supplier Information Portal (ariba.com)

 

We look forward to continuing our successful business relationship with you.

If you have any further questions, please contact the Fraunhofer onboarding project team at the following email address: onboarding@zv.fraunhofer.de

For inquiries regarding orders and invoices, please contact the respective purchasing representative specified on the purchase order.

Please send general inquiries to Einkauf@zv.fraunhofer.de.